Team Revision Format

Meeting Structure: 3 Blocks

A) 10 minutes – Presentation of Work Done During the Week

Slides do not need to be polished—copy-paste text is fine.
A problem-solution format works well (e.g., "I encountered problem X and addressed it in the following way").
End your presentation with a Next Steps slide.

Slide Guidelines:

Slides must be self-contained. Anyone reading them should understand without needing verbal explanation.
Clearly label and explain plots and diagrams.
Provide enough context for clarity, but avoid excessive detail.

Time Management:

Stick to the 10-minute limit. Consider self-interrupting if necessary, but aim to finish on time.
Prepare content that fits comfortably within 10 minutes.
Prioritize unexpected results, main contributions, and unresolved issues.
It’s okay to use less than 10 minutes.

B) 10 minutes – Group Discussion

Open floor for questions, feedback, and collaborative discussion.

C) 10 minutes – To-Do List Formulation

One to-do list per project (not per person). Each item should be formatted as: [Person, Due Date] Action

Example:

[Daniele, June 4] Recruit epidemiologists
[Wonyoung, June 5] Produce video of latest viz version
[Edyta, June 6] Compile spreadsheet with epidemiologists’ emails
[Sanja, June 10] Format drug data for analysis

Checklist After the Meeting:

Email the to-do list to project participants (including me) shortly after the revision (or the day after, if you need time).
Include the to-do list in your slide deck.

Notes I – On the 30-Minute Format

Short meetings require careful preparation. This can be a valuable experience: many professional environments rely on tight 15-minute meetings.

For tips, see: 9 Science-Backed Methods for More Productive Meetings

If you're stuck during the week, don't hesitate to reach out in person or via email. Make the most of your team and mentors. Our goal is to produce meaningful, high-quality work.

Notes II – On Slides

Slides reflect your weekly progress. Accuracy matters more than aesthetics.
Slides must be self-contained and informative.
Slides may be text-heavy—they act more as notes than polished visuals.
For highly technical material, prepare a separate document and send it by noon the day before the meeting.